Productivity Methods

Pomodoro

How?

• Pick a task
• Set 25-minute timer
• Work on your task until the time is up
• Take a 5 minute break
• Every 4 pomodoros, take longer 15-30 minute break

Tips

• Break down difficult projects
• Small tasks go together
• Once a pomodoro is set, it mist ring

Systemist

What?

• Personalised productivity system
• Simplified GTD built for the modern world

Tips

• Take your productivity system everywhere
• Capture everything
• Break it up into small, actionable tasks
• Prioritize
• Get to to-do list zero daily
• Get consistent feedback

Eisenhower Matrix

How?

• Labeling tasks with the terms urgent and important
• Priority 1: Urgent & Important
• Priority 2: Not Urgent & Important
• Priority 3: Urgent & Not Important
• Priority 4: Not Urgent & Not Important

Tips

• Priority 1: Do it
• Priority 2: Schedule it
• Priority 3: Delegate it
• Priority 4: Delete it

Kanban

How?

• Choose your Kanban board
• Set your workflow steps based on your project’s processes
• Create Kanban cards with your tasks in mind
• Move your Kanban cards to the right as you make progress
• Continuously consider your board as a whole

Tips

• Kanban board: visually presents work status with work items
• Kanban card: individual work item
• Column: workflow step

OKRs

What?

• Objectives and Key Results
• Set rigorous goals that align big-picture priorities with day-to-day actions
• Focus, allignment, accountability, growth

Tips

• Less is more
• Set goals from the bottom up
• No dictating
• Stay flexible
• Set stretched goals
• Be patient